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Setting Up Punishments and Suspensions

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What is This?

The disciplinary system module. Leadership issues punishments via /punishment, and the bot:
  • tracks active punishments for each employee;
  • automatically escalates levels — assigning higher-tier roles as violations accumulate;
  • executes automation workflows, such as: “3 warnings → remove warnings and issue 1 reprimand”;
  • automatically removes punishments upon expiration and notifies the employee.
Suspensions are a dedicated sub-system: the employee loses access (assigned the suspension role) and has 48 hours to submit an explanatory statement.

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Punishment Types

  1. Open /configure → navigate to the “Punishments” page.
  2. Click “Configure Punishments”.
  3. Click “Add Type” and enter a name — e.g. Warning, Reprimand, Severe Reprimand.
You can create up to 24 types. If a type has no levels configured, it can be issued without restrictions.

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Escalation Levels

Each punishment type can have up to 25 levels. Each level is linked to a Discord role: the more active punishments an employee accumulates, the higher the level and the more restrictive the role.
  1. Select a type → click “Edit Type”.
  2. Click “Add Level” and select the role for the new level.
  3. Repeat for additional levels.
Classic example for “Reprimand”: Level 1 → Reprimand 1, Level 2 → Reprimand 2, Level 3 → Reprimand 3.
The number of levels serves as a cap: if a type has 3 levels, no more than 3 active punishments of this type can be issued to one person.

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Renaming and Deletion

In the type editing screen, you have access to “Rename”, “Edit Level” (change the assigned role), and “Delete Level”.

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Automation (Workflows)

Here you define rules such as “if an employee accumulates N punishments of a certain type — execute an automated action”.
  1. In the punishments sub-screen, click “Go to Automation”.
  2. Click “Add Rule”.
  3. “Configure Condition”: select the punishment type and trigger count (e.g. Warning × 3).
  4. “Add Action”:
    • “Remove Punishment” — reset the counter: removes all or N punishments of the selected type;
    • “Issue Punishment” — automatically issues a designated punishment for a specific duration (format 14d, 1mo, etc.).
  5. You can add multiple actions to a single rule.
  6. Click the green “Save” button.
A classic workflow is pre-filled as a draft: condition “3 × Warning”, actions — remove all Warnings + issue 1 Reprimand for 1 month. Simply save or customize it to your needs.

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Suspensions

On the “Punishments” page, click “Configure Suspensions” and configure:
  • Suspension Role — role assigned to the suspended employee (usually restricting access to faction channels). Only one active suspension can exist per user at a time.
  • Suspension Channel — channel where explanatory statements and suspension logs are published.
How it works in practice:
  1. Leadership suspends an employee via /punishment → employee receives the suspension role and a DM with an explanation statement form.
  2. The employee has 48 hours to submit their response: text + up to 5 evidence files.
  3. The response is automatically posted to the suspension channel for leadership review.
  4. If a duration was set, the role is automatically removed upon expiration, and the employee is notified in DMs.

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User Commands

  • /punishment @employee — leadership panel: issue punishment (type, reason, proof, duration) or suspend, view active records, remove records manually.
  • Duration format: 30m, 7d, 1mo, 1y, forever.
  • All actions are logged, and the employee receives a detailed DM notification.