> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.erlcrussia.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Cleanup

<div id="no-header-here" />

# Server Data Cleanup

## What is This?

`/server manage` is a secure administrative panel for complete server data resets. It allows you to safely wipe accumulated bot records: shift histories, orders, leave records, and rank assignments.

When to use it:

* starting a new season or undergoing a major faction restructure;
* cleaning up records of a departed employee;
* purging legacy entries skewing statistics and leaderboards.

## How to Access

```
/server manage
```

Accessible only to members holding roles specified in [“Access Permissions”](/en/guides/bots/department-oversight/permissions) (“Config Roles”). The panel consists of five pages.

***

## Panel Pages

### Introduction

Brief overview of capabilities and cautionary warnings regarding data removal.

### Leaves and Reduced Activity

* purge pending requests;
* wipe complete leave history;
* wipe complete reduced activity history.

### Departments

* reset **all** department data: prefixes and display settings;
* delete records for a specific individual user.

### Ranks

* purge all promotions, demotions, transfers, and hirings;
* unbind ranks from all users;
* or perform targeted rank resets for a single selected user.

### Shifts

* purge all / completed / active shifts;
* purge shifts belonging to a specific shift type.

<Callout icon="circle-check" color="#22C55E">
  Active shifts are terminated gracefully: the bot removes the on-duty and break roles, strips the nickname prefix, and sends a DM summary to the employee. No one is left stuck in an active shift state.
</Callout>

***

## Accidental Deletion Safeguards

The panel is engineered with multi-layered safety mechanisms:

1. Bulk actions are highlighted with explicit red danger buttons.
2. Before execution, you must **manually type the confirmation phrase**: `I AM READY TO DELETE DATA`.
3. Panel sessions expire after 15 minutes and respond only to the invoking administrator.
4. Every wipe action is recorded in [audit log channels](/en/guides/bots/department-oversight/logs).

<Callout icon="triangle-exclamation" color="#EF4444">
  Purged data cannot be recovered. When in doubt, start by testing cleanup on a single user rather than executing a full database reset.
</Callout>