> ## Documentation Index
> Fetch the complete documentation index at: https://wiki.erlcrussia.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Google Forms

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# Setting Up Google Forms Integration

## What is This?

This module connects Google Forms to Discord. When a user submits a response in your form (e.g. faction recruitment application), the bot posts a structured card into the designated channel, allowing leadership to approve or deny the submission with buttons directly in Discord:

* **“Approve” / “Deny”** — with mandatory reason input;
* Applicant receives an **instant DM notification** with the decision;
* Results are logged into the designated results channel.

## How to Configure

1. Open `/configure` → navigate to the **“Google Forms Settings”** page.
2. Enable the module: set status menu to **“Enabled”**.
3. Click **“Configure Forms”** → **“Add”** and complete the modal:
   * **“Form URL”** — complete URL to your Google Form (required);
   * **“Form Name”** — user-friendly title, e.g. `MVD Application` (optional);
   * **“Responses Channel”** — destination channel for incoming submission cards;
   * **“Thread ID”** — optional thread ID to route responses to a specific thread;
   * **“Results Channel”** — destination channel for approval/rejection outcome logs.

You can connect up to **50 forms**, shown 8 per page.

### Editing and Deletion

* **“Edit”** — choose a form from the list and update fields; blank fields remain unchanged.
* **“Delete”** — select a form from the list to remove integration.

***

## Workflow After Setup

1. User submits the Google Form — the submission appears in the responses channel as an embed card containing the user's name and all form questions/answers.
2. Card status: **“Under Review”**.
3. A leader clicks “Approve” or “Deny”, enters a justification reason (minimum 10 characters), and confirms.
4. The card status updates to “Accepted” or “Rejected”, the applicant receives a direct message, and the resolution is archived in the results channel.

<Callout icon="triangle-exclamation" color="#F59E0B">
  To receive responses from Google Forms into Discord, the form must be linked to the bot by the project's technical administrator (one-time setup on Google's end). All ongoing management — adding forms, channels, and reviewing responses — is handled directly in Discord.
</Callout>